Planning is an important but often overlooked or assumed step of successful businesses. In order to be effective, you need to plan out your goals and your roadmap to get there. If your company is having a hard time reaching your goals or even defining those goals, start holding weekly planning meetings to keep everyone on track and to plan out your priorities for the week. Here are some strategies to deploy when you’re running a weekly planning meeting to make sure it is adding value to your company instead of wasting everyone’s time.
Before you can have an effective weekly planning meeting, you need to have a plan in place. Set up a meeting to plot out and prioritize your objectives for the quarter. During this meeting you should delegate responsibilities and establish the metrics for success of each objective.
Once this has been done, establish a routine for weekly executive meetings as a way to stay on track and bring up concerns or questions about your objectives. Your weekly meetings should include the following elements:
- Productivity numbers: It always comes down to numbers. Present the productivity numbers of every individual, department, or team as necessary so that everyone can see where the project stands as a whole. There isn’t need for much conversation here unless something is drastically off from where it should be.
- Review timeline: Where does the timeline stand? Are you behind, ahead, just right? If there are delays, what is being done to put you back on schedule? If you are on schedule, is it possible to move ahead of schedule? Reviewing this step every week will minimize the chances of a project suddenly derailing.
- Relevant customer/employee data: What’s going on with your customers or employees that is keeping you from meeting your objectives? This is a time for project managers and other department heads to voice any concerns they have about particular situations that they have encountered within the last week.
Weekly planning meetings are a useful tool for keeping projects moving forward because they force accountability and they allow you to thoroughly check-in with your department or project managers. When implemented correctly, weekly planning meetings can save the company time and money by addressing issues sooner rather than later and by keeping you in the loop on every major project along the way.
For more ideas on how weekly planning meetings can work for your company, contact us.